Southern California Edison Local Planning Administrative Assistant – Palm Springs in Cathedral City, California

Job Description

ENERGY FOR WHAT’S AHEAD

Are you looking to make a difference in your career? We’re working on smarter grids, cleaner energy and tools to help people manage energy more efficiently.

About Transmission and Distribution

Southern California Edison’s (SCE's) Transmission and Distribution Organizational Unit (T & D) is responsible for planning, engineering, constructing, operating, and maintaining transmission and distribution facilities throughout the 50,000-square-mile territory. T&D is the steward of roughly $19 billion in assets that safely and reliably deliver electricity to 15 million residents via SCE’s 5 million customer accounts.

Position Overview

The position will be part of Southern California Edison’s (SCE) Transmission & Distribution Organization Unit (TDOU). The successful candidate will provide administrative support for the Local Planning Department and provide support to the District Management Team.

Typical Responsibilities:

  • Calendaring meetings, including scheduling and coordinating meetings and conference calls, as well as preparing agendas and discussion materials.

  • Filing electronic and paper documents, including processing Temporary Power Pole, permit invoices, supply orders, purchase requests, and expense reports as needed.

  • Verifying contracts are complete for work orders.

  • Handling confidential and sensitive telephone calls, files, documents, and reports.

  • Coordinating and finalizing routine assignments to ensure timely completion.

  • Creating and maintaining district rosters and databases.

  • Utilizing on-line and standard computerized office support tools and software to enter and retrieve data and update systems.

  • Reviewing and routing incoming and outgoing correspondence, including following up where necessary.

  • Participating on the Administrative Team and other special projects as assigned to assist in delivering reports and managing information.

  • Making travel arrangements, providing back-up coverage to areas as needed, maintaining a safety conscious work environment by following Edison safety protocols and safe work practices. Performing other responsibilities and duties as assigned.

Qualifications

Minimum Qualifications

  • Three or more years of experience performing advanced administrative, secretarial, and clerical functions.

  • Experience utilizing office productivity tools or databases such as Microsoft Word, Excel, PowerPoint or SAP to gather information, analyze & compile data, and create & edit reports, documents, and presentations.

Desired Qualifications

  • Associate’s Degree.

  • Three or more years of experience tracking the progress of projects, tasks, or assignments using Microsoft Excel.

  • Calendaring appointments including coordinating, scheduling, and planning meetings and conference calls using MS Outlook and Skype.

  • Researching, coordinating, and finalizing moderately complex assignments.

  • Working in a multi-task environment, taking direction from multiple staff with minimal supervision.

  • Processing, submitting, and tracking supply orders and repair/maintenance orders, purchase request, contracts, and invoices.

  • Maintaining confidentiality, handling sensitive information, and providing exceptional service to internal and external customers.

  • Ability to work well under pressure to meet changing deadlines, perform with minimal supervision, and possess excellent organizational skills.

  • Ability to work independently, as well as in a team environment, interact effectively and collaboratively with clients, peers, management, and other work units both on the phone and in person.

Testing Requirements

  • Applicants who are identified to continue in the selection process will be invited to test via email and are encouraged to review any tests required in this job posting - Link to Information Guides at http://www.edison.com/home/careers/our-hiring-process/guides-for-pre-employment-tests.html

  • Please reference test EEI BCAB (Test #5206), Word (Test #4117), and Excel (Test #4118). Candidates who have previously passed these assessment(s) may not need to retest again for this position.

  • Candidates must be available to test during the following time frame: January 21, 2019.

Comments

  • Candidates for this position must be legally authorized to work directly as employees for any employer in the United States without visa sponsorship.

  • Relocation does not apply to this position.

Southern California Edison, an Edison International (NYSE:EIX) company, serves a population of approximately 15 million via 5 million customer accounts in a 50,000-square-mile service area within Central, Coastal and Southern California. Join the utility leader that is safely delivering reliable, affordable electricity to our customers for over 125 years.

SCE is a proud Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.