Southern California Edison Administrative Assistant 3 - Tulare in Tulare, California

Job Description

ENERGY FOR WHAT’S AHEAD

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About Transmission and Distribution

Southern California Edison’s (SCE's) Transmission and Distribution Organizational Unit (T & D) is responsible for planning, engineering, constructing, operating, and maintaining transmission and distribution facilities throughout the 50,000-square-mile territory. T&D is the steward of roughly $19 billion in assets that safely and reliably deliver electricity to 14 million residents via SCE’s 5 million customer accounts.

Position Overview

The Administrative Assistant will be located at the Jan Joaquin Valley Service Center, in the Distribution Construction & Maintenance division within Southern California Edison’s (SCE) Transmission and Distribution organization. The successful candidate will provide administrative support to the Planning Department and interact daily with management, staff, and external contacts.

Typical Responsibilities

  • Perform work order package breakdown into necessary post-planning packages, gather information for all Planners’ field visit and design of project.

  • Ensure completeness of work orders and/or resolve work order problems.

  • Direct internal and external customer correspondences to appropriate person/department (e.g. billing, logistics, offline support, etc.) including handling confidential and sensitive telephone calls, files, documents, and reports.

  • Process incoming information and update department databases as required while generating reports and preparing documents and materials using MS Word, MS Excel, and PowerPoint.

  • Receive and review contracts for accuracy and completeness including updating customer orders.

  • Generate and process research reports, meter order backlog, inactive lists, pending cancellations, and various other reports.

  • Managing multiple project and manager calendars, including scheduling and coordinating meetings, and conference calls for project and management staff.

  • Maintain and organize files in SharePoint.

  • Order supplies and equipment, submit and track repair and maintenance orders.

  • Plan, organize and prioritize multiple concurrent assignments while maintaining daily tasks and adjusting to changing priorities.

  • Interface with SCE management and personnel at all levels throughout the district and company

  • Create and maintain a safety conscious work environment by leading and influencing others to follow Edison safety protocols and safe work practices.

  • Performs other duties and responsibilities as assigned.

Qualifications

Minimum Qualifications

  • Three or more years of experience performing advanced administrative, secretarial, and clerical functions.

Desired Qualifications

  • Bachelor’s Degree.

  • Proficient with Microsoft Suite applications (i.e. Excel, PowerPoint, Word) with experience in generating reports, graphs, and matrices.

  • Strong written and verbal communication skills

  • Experience working in a multi-task environment, coordinating, planning and organizing heavy workloads, and adjusting to changing priorities with minimal supervision.

  • Effective project management skills with the ability to meet time sensitive deadlines.

  • Ability to effectively manage stress, engage in continuous learning, and the ability to stay current with relevant technology and innovation.

Test Requirements

  • Please reference test EEI BCAB (5206) and Excel Test (4118) as this test is required as part of the selection process for this position. If you are requested to test, you will be contacted by Corporate Test Administration upon passing the resume screening process.

  • Applicants who are identified to continue in the selection process will be invited to test via email and are encouraged to review any tests required in this job posting - Link to Information Guides at http://www.edison.com/home/careers/our-hiring-process/guides-for-pre-employment-tests.html or visit www.eei.org/practicetests or www.eei.org/testingbrochures to access practice tests and test brochures. Username = paper, Password = penCandidates who have previously passed EEI BCAB (5206) and Excel (4118) may not need to retest for this position.

Comments

  • Candidates for this position must be legally authorized to work directly as employees for any employer in the United States without visa sponsorship.

Southern California Edison, an Edison International (NYSE:EIX) company, serves a population of approximately 15 million via 5 million customer accounts in a 50,000-square-mile service area within Central, Coastal and Southern California. Join the utility leader that is safely delivering reliable, affordable electricity to our customers for over 125 years.

SCE is a proud Equal Opportunity Employer and will not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any other protected status.